We are recruiting
Receptionist
Are you the best
candidate?
Position title
Receptionist
Job type
Permanent
Schedule
40 hours per week (8 a.m. to 5 p.m., 1-hour lunch break)
Your personnality
You are a person who truly cares about customer service, for which you have developed the following skills : autonomy and versatility, organization and priority management and ease of learning new software.
Requirements and skills
You are a professional with at least 3 years of experience in a similar position and you possess the following qualifications :
-
- DEC, AEC, or DEP in secretarial work or office administration
- Basic accounting experienceVery good knowledge of the Microsoft Office suite
- Professional French and English, both spoken and written
- Knowledge of the construction field (an asset)
Responsibilities:
- Reception-related tasks (85%):
- Professionally welcome and ensure the comfort of clients, suppliers, business partners, and candidates
- Answer and direct phone calls, messages, and appointments
- Filter and forward emails to the appropriate recipient
- Respond to requests from building tenants
- Manage the comings and goings of the key box
- Receive, distribute, and send regular and registered mail
- Ensure that the reception area is always clean and organized
- Manage the petty cash for donations - File various documents
- Manage the inventory and purchase of office supplies, maintenance supplies, coffee, milk, etc.
- Draft, review, and proofread documents (correspondence, invoices, presentations, brochures, reports)
- Manage the scheduling and preparation of conference rooms
- Accounting-related tasks (15%):
- Transfer purchase orders into Maestro (accounting software)
- Verify Revenu Quebec certificates
- Collect Mastercard and Petro-Canada receipts
- Code invoices in our intelligent capture system (FlexiCapture)
- Support the accounting team with updating receipts
- Compile man-hours
- Prepare timesheets for billing
Why join the extended
Syscomax family?
You'll work in a company experiencing fast growth.
Your career development will focus on your career at Syscomax and you'll have access to continuing education.
You’ll earn a competitive salary and you’ll enjoy four weeks of paid vacation upon hiring.
You'll evolve within a company that recognizes its employees' contributions and celebrates their accomplishments.
You'll build strong relationships with your colleagues through social and team building activities.
You'll work in modern, bright offices with a family-like and collaborative atmosphere.
You’ll have free access to the on-site training room.
You'll thrive thanks to a flexible schedule that makes work-life balance possible.
Only selected candidates will be contacted.
Syscomax is committed to building a diverse and representative workforce, as well as an inclusive workplace where all employees are treated fairly. The use of the masculine in this document is intended only to simplify the text.
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